Executive Assistant (Bilingual in Mandarin)

We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our executive team while taking on additional responsibilities related to operations. The ideal candidate will be able to balance the demands of executive assistance with operations duties, ensuring the smooth and efficient functioning of the organization.

Duties and Responsibilities:

• Coordinate and organize company events, conferences, and meetings.
• Assist in the preparation of meeting agendas and take minutes during meetings.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Streamline and improve operational processes within the organization.
• Oversee and manage office supplies, equipment, and facilities.
• Oversee the general repair and maintenance of office facilities, including electrical, plumbing, HVAC, and general upkeep.
• Coordinate with external vendors and contractors for maintenance and repair services.
• Assist in managing the budget for office repair and maintenance, including cost tracking and financial reporting.
• Coordinate and liaise with various departments to ensure the efficient execution of projects and tasks.
• Acts as a bridge of communication between the executive team and other departments.
• Conduct research and compile data for various projects and reports.
• Perform any other job duties as assigned.

Skills and Qualifications:

• Bachelor’s degree in business administration, management, or a related field.
• Proficiency in office software (e.g., Microsoft Office, Outlook)
• Prior experience as an executive assistant or a similar role.
• Prior experience in office repair, maintenance, or facilities management.
• Excellent organizational and time management skills.
• Exceptional communication and interpersonal skills
• Exceptional writing skills for correspondence, memos, emails, and manuals.
• Bilingual, Mandarin and English preferred.

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance